Citizens requesting to review or obtain public
information should do so by mail to Cecelia Jones, Communications
Coordinator, Box 6000, Little Elm, Texas 75068, by fax to 972.294.1107,
by email to firstname.lastname@example.org or in person at the
Support Center, 300 Lobo Ln, Little Elm, Texas. The written request
should include enough description and detail about the desired information to
enable the district to accurately identify and locate the information
requested. Clarification may be necessary.
The officer for public information must “promptly”
produce public information in response to an open records
request. “Promptly” means that a governmental body may take a reasonable
amount of time to produce the information, but may not delay. What constitutes
a reasonable amount of time depends on the facts in each case. The volume of
information requested is highly relevant to what constitutes a reasonable
period of time.
Generally, a request for information need not name
the Act or be addressed to the officer for public information. An overly
technical reading of the Act does not effectuate the purpose of the Act; a
written communication that reasonably can be judged to be a request for public
information is a request for information under the Public Information
Act. However, a request made by electronic mail or facsimile transmission
must be sent to the officer for public information or the officer’s designee.
A governmental body may ask a requestor to clarify
a request for information if the request is unclear.
Section 552.222(b) provides that if a large amount
of information has been requested, the governmental body may discuss with the
requestor how the scope of the request might be narrowed, but the
governmental body may not inquire into the purpose for which information will
Section 552.222 also provides that a request for information is
considered withdrawn if the requestor does not respond in writing to a
governmental body’s written request for clarification or additional information
within 61 days.