DOING BUSINESS WITH LITTLE ELM ISD
Purchasing Contact:Anna Chavez, CTSBOCoordinator of Purchasing300 Lobo LaneLittle Elm, Texas 75068Phone: 972-947-9340 ext: 10504Fax: 972-294-1107Email: firstname.lastname@example.orgWebsite: www.littleelmisd.net/purchasing
Office Hours:Regular Business Hours:Monday through Friday(Excluding District Holidays)07:30 AM to 04:00 PM (CST)Summer Business Hours:Monday through Thursday(Excluding District Holidays)07:00 AM to 04:30 PM (CST)Campus Information:
List of Cooperatives:The Texas Education Code 44.031(a)5 allows for governmental entities i.e. state agencies, local governments and school districts, to enter into cooperative agreements to allow the procurement process to be performed by a single entity on behalf of those electing to participate. Little Elm ISD currently participates in various cooperative purchasing networks. Purchasing cooperative vendors have been awarded through a specific purchasing cooperative which allows the District to make purchases without completing the District's Procurement process. Any vendor that is on one of our cooperatives is automatically approved. The following is a list of purchasing cooperatives which the District is a member and can purchase through their approved vendors/contracts:CTPA (for Business Services)Prospering Pals (for Child Nutrition)An entity can become a Little Elm ISD approved vendor by responding to specific proposals/bids issued by the district, participation in one of the purchasing cooperatives listed below, or providing a notarized Sole Source Affidavit.Questions:How does LEISD purchase/order goods and/or services?Goods and/or services will only be by authorized via purchase order issues by LEISD. The District is not responsible for orders that are not contained in a written authorized purchase order. Acceptance of orders verbally or in any other manner without an authorized purchase order are at risk of non-payment. LEISD employees may not order goods and/or services without the issuance of a written purchase order issued by an authorized official.What are the District's insurance requirements?The general insurance requirements are workers' compensation, general liability and vehicle liability. The specific type and amount of insurance required depends on the nature of the goods and/ore services to be provided and will be specified in the RFP, CSP, RFQ and/or DBF documents.Does LEISD require bonds?Yes. State law requires construction contractors to provide a payment bond for contracts with a cost of $25,000 or more. Performance bonds are required for construction contracts with a cost of $100,000 or more. For construction projects, bonds are required that are 5% of the amount typically. The specific information on type and/ore amount required will be specified in the RFP, CSP, RFQ and/or DBF documents.Does LEISD require a W-9 form?Yes. We are required to maintained a current W-9 form on file for every vendor. It is the responsibility of the vendor to ensure that the W-9 that the District has on file is current.Note: Per the IRS, a W-9 is considered current as long as the information it contains and/or supplies is still true, accurate and without change. The date the form was signed has no bearing on if it is considered current or not. However, LEISD may request a new W-9 with a current date at its discretion.
State law requires all school districts to process an authorized Purchase Order (PO) prior to placing an order committing district managed funds. A purchase order is not authorized until it is approved by the Assistant Superintendent for Finance & Operations and/or Superintendent. Vendors should not accept orders without verification of an approved purchase order.
The District is NOT responsible for any orders placed before the purchase order has the appropriate approvals.