A budget revision is a transfer of funds which is not across different functions. The Budget Director shall approve all budget revisions. Budget revision line items should be stated in whole dollar amounts.
Each campus principal or department director is responsible for making sure that funds exist in the assigned account code for each purchase order (PO). If during the year a purchase needs to be made and there are insufficient funds in the appropriate account code for that expenditure, the principal or director needs to complete a budget revision form. These forms should be submitted to the Accounting Director. Any PO’s with insufficient funds in the assigned account code will not be approved until a Budget Revision has been submitted.