Check Processing

  • Business Services will print checks on Thursday afternoon and released on Friday (the next day). At times checks may be processed earlier or later than Thursday afternoon, due to unforeseen events. Business Services shall determine the date that vendors will be paid, so employees should not make prior commitments to vendors about check disbursements.

    State law requires that the district pay all invoices within 30 days to avoid penalty and interest charges (Texas Government Code Chapter 2251), so all invoices should be submitted to Business Services on a timely basis for payment.

    • Purchase Orders

    For purchase orders, the appropriate paperwork (signed purchase order, adequate receiving information, vendor invoice or other supporting documentation) should be turned in no later than Friday prior to the week the check is needed.

    • Invoice Submissions

    Invoice submission documentation should be turned in no later than Friday prior to the week the check is needed.

    *Take the time to make sure that funds are still available before sending to Business Services.

    *Invoice submissions will not be processed if budget amendments are pending.