- Little Elm ISD
- Travel Expenses
- Non-Travel Reimbursements & Expenses
Policies & Procedures
- Activity Funds
- Audit
- Bid/Proposal/Quote Guidelines
- Budget Amendments
- Budget Revisions
- Cash Collection, Handling & Deposit Procedures
- Check Processing
- Competitive Bids
- Competitive Procurement Options
- Competitive Sealed Proposals/Request for Proposals
- Conflict of Interest Questionnaire
- Contracts
- Credit Card
- Design/Build Contract
- Donations & Gifts
- Expenditures Related to Local Revenue
- Fiscal Year
- Fixed Assets & Inventory
- Forms
- Hobby Lobby Purchases
- Home Depot Purchases
- Invoices
- Kroger Purchases
- Little Elm ISD Master Vendor List
- Lowe's Purchases
- Online Purchases
- Open Purchase Orders
- Parent Organizations & Booster Clubs
- Petty Cash Account
- Price Quotes
- Print Purchase Orders
- Purchase of Food & Non-Food Items
- Purchase Order Procedures
- Purchase Orders
- Purchasing Authority
- Purchasing Design
- Purchasing Ethics
- Purchasing Laws
- Purchasing Overview
- Purchasing Policy
- Purchasing Process
- Reprint Purchase Orders
- Returned Checks
- Sale of Personal Property - Surplus
- Sam's Club Purchases
- Sole Source
- Subscriptions
- Texas Sales and Use Tax Exemption Certificate
- Travel Guidelines
- Travel Expenses
- UPS (United Parcel Service)
- Vendor Award Criteria
- Vendor Performance Evaluation
- Vendors
- W-9
- Walmart Purchases
- Yearbook
Non-Travel Reimbursement & Expenses
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Without prior approval, reimbursement for non-travel purchases may or may not be reimbursed by the district. Employees should follow state and local procurement laws when purchasing non-travel items by using purchase orders and/or district check requests. If an employee purchases non-travel items and requests a reimbursement from the district, please be aware that the purchase bypasses authorization and procurement review and may or may not be reimbursed.
*NO reimbursement will be approved for gift cards.
Supplies and Food Reimbursements
Employees are encouraged to purchase classroom and office supplies through the District’s purchasing policies and procedures. Employees purchasing items on behalf of the District with personal funds are required to have prior approval before the purchase is made. Employees making purchases for office supplies, such as coffee, snacks, water, etc. may be reimbursed for the expense only, no sales tax.
Business Lunches
A business lunch is considered any meal that is provided for a meeting that is considerably longer than a normal meeting time or one where a vendor is present. In order for this expense to be allowable, an itemized receipt must be provided and the District will require the following information:
- Business purpose
- Amount of expense
- Date and place
- Name(s) and business relationship of all persons attending
- Employee’s signature
Taxes should not be included; food purchases and business lunches shall follow the guidelines herein. Tips and gratuities not to exceed 20%. All other expenses not covered in this policy will be up to the discretion of Business Services.