Purchasing

  • Welcome to Litte Elm ISD Purchasing! The Purchasing Department oversees purchases throughout our district to ensure we provide the best value goods and services. Little Elm ISD, as well as all other school districts in the State of Texas, is governed by federal, state, and local competitive procurement statutes, regulations and policies. Therefore, the majority of purchasing is done via a competitive procurement process such as a Request for Bid (RFB), Proposal (RFP), Competitive Sealed Bids (CSB) or Proposals (CSP).

    Purchasing Award of Merit

    “The Award of Merit was created to recognize Texas school districts, open-enrollment charter schools, and education services centers that are committed to following professional standards in the acquisition of goods and services.” 

    Effective Sept 2022, the Little Elm ISD Purchasing Department has moved from a paper bidding process to an electronic bidding system. LEISD e-Bid, the new e-bidding system, is used by all vendors/suppliers regardless of whether they are current, awarded vendors or new applicants. Register now using Supplier Registration on the LEISD e-bid portal by clicking on LEISD e-bid System.

    Our goal is to increase participation in the bid process by encouraging vendors to view our Current Bid Opportunities. Doing business with Little Elm ISD couldn't be any easier with our electronic bidding system.

    For any questions or concerns, please contact the Purchasing department at 972-947-9340 or purchasing@littleelmisd.net.  

    Our office is located at 400 Lobo Lane, Little Elm, TX 75068.

Office Hours/Contacts

  • Regular Business Hours:
    August-May
    Monday-Friday
    (Excluding District Holidays)
    7:30 a.m. - 4:00 p.m. (CST)

    Summer Business Hours:
    June-July
    Monday-Thursday
    (Excluding District Holidays)
    7:00 a.m. - 4:00 p.m. (CST)

    Contacts:

    Bernice S. Gonzales, CTSBO
    Purchasing Coordinator
    972.947.9340 ext 10504
    bsanchezgonzales@littleelmisd.net

    Jennifer Barrychuck, CTSBO
    Executive Administrative Assistant
    972.947.9340 ext 10501
    jbarrychuck@littleelmisd.net

Purchasing Cooperatives

Campus List

  • Brent Elementary School
    500 Witt Road
    Little Elm, TX 75068
    Phone: 972.947.9451
    Fax: 972.947.9330 

    Chavez Elementary School
    2600 Hart Road
    Little Elm, TX 75068
    Phone: 972.947.9452
    Fax: 972.947.9331 

    Hackberry Elementary School
    7200 Snug Harbor Circle
    Frisco, TX 75034
    Phone: 972.947.9453
    Fax: 972.947.9327 

    Lakeview Elementary School
    1800 Waterside Drive
    Little Elm, TX 75068
    Phone: 972.947.9454
    Fax: 972.947.9328 

    Oak Point Elementary School
    401 Shahan Prairie Road
    Oak Point, TX 75068
    Phone: 972.947.9455
    Fax: 972.947.9329

    Prestwick Elementary School
    3101 Stonefield
    The Colony, TX 75056
    Phone: 972.947.9340
    Fax: 972.947.9326 

    Strike Middle School
    8798 Scotty's Lake Lane
    The Colony, TX 75056
    Phone: 972.947.9457

    Walker Middle School
    633 French Settlement
    Little Elm, TX 75068
    Phone: 972.947.9458

    Little Elm High School
    1900 Walker Lane
    Little Elm, TX 75068
    Phone: 972.947.9443
    Fax: 972.947.9334

    Little Elm Administration Building
    400 Lobo Lane
    Little Elm, TX 75068
    Phone: 972.947.9340
    Fax: 972.294.1107

    Printable Campus List

Questions

  • How does LEISD purchase/order goods and/or services?
    Goods and/or services will only be by authorized via purchase order issues by LEISD. The District is not responsible for orders that are not contained in a written authorized purchase order. Acceptance of orders verbally or in any other manner without an authorized purchase order are at risk of non-payment. LEISD employees may not order goods and/or services without the issuance of a written purchase order issued by an authorized official. 

    What are the District's insurance requirements?
    The general insurance requirements are workers' compensation, general liability and vehicle liability. The specific type and amount of insurance required depends on the nature of the goods and/ore services to be provided and will be specified in the RFP, CSP, RFQ and/or DBF documents. 

    Does LEISD require bonds?
    Yes. State law requires construction contractors to provide a payment bond for contracts with a cost of $25,000 or more. Performance bonds are required for construction contracts with a cost of $100,000 or more. For construction projects, bonds are required that are 5% of the amount typically. The specific information on type and/ore amount required will be specified in the RFP, CSP, RFQ and/or DBF documents.  

    Does LEISD require a W-9 form?
    Yes. We are required to maintained a current W-9 form on file for every vendor. It is the responsibility of the vendor to ensure that the W-9 that the District has on file is current.

    Note: Per the IRS, a W-9 is considered current as long as the information it contains and/or supplies is still true, accurate and without change. The date the form was signed has no bearing on if it is considered current or not. However, LEISD may request a new W-9 with a current date at its discretion. 

  • State law requires all school districts to process an authorized Purchase Order (PO) prior to placing an order committing district managed funds. A purchase order is not authorized until it is approved by the Assistant Superintendent for Business and Finance Services and/or Superintendent. Vendors should not accept orders without verification of an approved purchase order.

    The District is NOT responsible for any orders placed before the purchase order has the appropriate approvals.