- Little Elm ISD
- Doing Business with Little Elm ISD
Purchasing
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Welcome to Litte Elm ISD Purchasing! The Purchasing Department oversees purchases throughout our district to ensure we provide the best value goods and services. Little Elm ISD, as well as all other school districts in the State of Texas, is governed by federal, state, and local competitive procurement statutes, regulations and policies. Therefore, the majority of purchasing is done via a competitive procurement process such as a Request for Bid (RFB), Proposal (RFP), Competitive Sealed Bids (CSB) or Proposals (CSP).
“The Award of Merit was created to recognize Texas school districts, open-enrollment charter schools, and education services centers that are committed to following professional standards in the acquisition of goods and services.”
Effective Sept 2022, the Little Elm ISD Purchasing Department has moved from a paper bidding process to an electronic bidding system. LEISD e-Bid, the new e-bidding system, is used by all vendors/suppliers regardless of whether they are current, awarded vendors or new applicants. Register now using Supplier Registration on the LEISD e-bid portal by clicking on LEISD e-bid System.
Our goal is to increase participation in the bid process by encouraging vendors to view our Current Bid Opportunities. Doing business with Little Elm ISD couldn't be any easier with our electronic bidding system.
For any questions or concerns, please contact the Purchasing department at 972-947-9340 or purchasing@littleelmisd.net.
Our office is located at 400 Lobo Lane, Little Elm, TX 75068.
Office Hours/Contacts
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Regular Business Hours:
August-May
Monday-Friday
(Excluding District Holidays)
7:30 a.m. - 4:00 p.m. (CST)Summer Business Hours:
June-July
Monday-Thursday
(Excluding District Holidays)
7:00 a.m. - 4:00 p.m. (CST)Contacts:
Bernice S. Gonzales, CTSBO
Purchasing Coordinator
972.947.9340 ext 10504
bsanchezgonzales@littleelmisd.netJennifer Barrychuck, CTSBO
Executive Administrative Assistant
972.947.9340 ext 10501
jbarrychuck@littleelmisd.net
Purchasing Cooperatives
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Per Board Policy [CH (LEGAL)], Little Elm ISD utilizes purchasing cooperative programs for the purchase of goods and services. Purchasing cooperative vendors have been awarded through a specific purchasing cooperative and allows the District to make purchases without completing the District's procurement process. Participating in a cooperative purchasing program satisfies any law requiring the District to seek competitive bids (Local Gov't Code 271.102). Any vendor that is awarded on one of the cooperatives listed below is automatically approved.OMNIA Partners - ESC Region 4 (U.S. Communities)Prospering Pals (for Child Nutrition)An entity can become a Little Elm ISD approved vendor by responding to specific proposals/bids issued by the District, participating in one of the purchasing cooperatives listed above, or providing a notarized Sole Source Affidavit.
Campus List
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Brent Elementary School
500 Witt Road
Little Elm, TX 75068
Phone: 972.947.9451
Fax: 972.947.9330Chavez Elementary School
2600 Hart Road
Little Elm, TX 75068
Phone: 972.947.9452
Fax: 972.947.9331Hackberry Elementary School
7200 Snug Harbor Circle
Frisco, TX 75034
Phone: 972.947.9453
Fax: 972.947.9327Lakeview Elementary School
1800 Waterside Drive
Little Elm, TX 75068
Phone: 972.947.9454
Fax: 972.947.9328Oak Point Elementary School
401 Shahan Prairie Road
Oak Point, TX 75068
Phone: 972.947.9455
Fax: 972.947.9329Prestwick Elementary School
3101 Stonefield
The Colony, TX 75056
Phone: 972.947.9340
Fax: 972.947.9326Strike Middle School
8798 Scotty's Lake Lane
The Colony, TX 75056
Phone: 972.947.9457Walker Middle School
633 French Settlement
Little Elm, TX 75068
Phone: 972.947.9458Little Elm High School
1900 Walker Lane
Little Elm, TX 75068
Phone: 972.947.9443
Fax: 972.947.9334Little Elm Administration Building
400 Lobo Lane
Little Elm, TX 75068
Phone: 972.947.9340
Fax: 972.294.1107
Questions
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How does LEISD purchase/order goods and/or services?
Goods and/or services will only be by authorized via purchase order issues by LEISD. The District is not responsible for orders that are not contained in a written authorized purchase order. Acceptance of orders verbally or in any other manner without an authorized purchase order are at risk of non-payment. LEISD employees may not order goods and/or services without the issuance of a written purchase order issued by an authorized official.What are the District's insurance requirements?
The general insurance requirements are workers' compensation, general liability and vehicle liability. The specific type and amount of insurance required depends on the nature of the goods and/ore services to be provided and will be specified in the RFP, CSP, RFQ and/or DBF documents.Does LEISD require bonds?
Yes. State law requires construction contractors to provide a payment bond for contracts with a cost of $25,000 or more. Performance bonds are required for construction contracts with a cost of $100,000 or more. For construction projects, bonds are required that are 5% of the amount typically. The specific information on type and/ore amount required will be specified in the RFP, CSP, RFQ and/or DBF documents.Does LEISD require a W-9 form?
Yes. We are required to maintained a current W-9 form on file for every vendor. It is the responsibility of the vendor to ensure that the W-9 that the District has on file is current.Note: Per the IRS, a W-9 is considered current as long as the information it contains and/or supplies is still true, accurate and without change. The date the form was signed has no bearing on if it is considered current or not. However, LEISD may request a new W-9 with a current date at its discretion.
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State law requires all school districts to process an authorized Purchase Order (PO) prior to placing an order committing district managed funds. A purchase order is not authorized until it is approved by the Assistant Superintendent for Business and Finance Services and/or Superintendent. Vendors should not accept orders without verification of an approved purchase order.
The District is NOT responsible for any orders placed before the purchase order has the appropriate approvals.