Guidelines & Procedures
- Boxes
- Classroom Guidelines / Safety
- Facility Alteration Guidelines
- Facility Regulations
- Facility Request
- Heating, Ventilation and Air Conditioning (H.V.A.C.)
- Vehicle Request Procedures
- Vehicle Request
- Request a Work Order
Boxes
Requesting Boxes and Labels
- Operational Services will provide 10 boxes per classroom for the following: Moving classroom due to campus request and / or renovations.
- To request boxes place a work order. Please state the reason for the request. Moving classroom at campus request or renovations.
- Box size 12-in x 16-in (may vary)
- Labels and tape are available upon request from Operational Services.
- Place only one label on the side of the box.
- To have boxes moved place a work order.
Returning Boxes
- All boxes are to be returned to Operational Services upon completion of move.
- Boxes need to be broken down.
- To request that boxes are picked up place a work order.
Template for labels
Classroom Guidelines / Safety
Research shows a positive relationship exists between school conditions and student achievement and behavior. Well-designed, well-kept facilities send a powerful message to kids about the importance a community places on education. Students and staff thrive in an orderly, clean, and safe environment. Classrooms that are well ventilated, suitably lighted, and properly maintained actually facilitate learning.
Classroom Guidelines
- No open flames at any time / No candles
- No plug-in air fresheners or potpourri
- No daisy chain of cords or surge protectors
- All exits from the room must be kept clear for egress.
- All door exits from room must be free of combustible, non-fireproofed material.
- Hallways & classrooms must maintain an 80% paper free environment to maintain the fire resistant integrity of the area.
- If your area does not have a fire sprinkling system, nothing may be within 24" of the ceiling, or if you have a fire sprinkler system, 18".
- No items hanging from the ceiling.
- No storage in restroom
- Curtains must be fire retardant.
- Quick flash fire hazards cannot be stored or maintained in the school; e.g. wood huts, live cut Christmas trees, hay bales.
Facility Alteration Guidelines
Facility Alterations Guidelines
- All space at Little Elm I.S.D. belongs to the Little Elm I.S.D. as a whole. The Executive Director of Operational Services or the Director of Operational Services shall make the final decision about facility alterations.
- Procedures for facility alterations have been developed to insure that L.E.I.S.D. resources are met both spatially and monetarily. The ultimate goal is that facility alterations meet a time schedule and are cost efficient. This procedure also is used to insure that the changes integrate with existing building systems, comply with safety and building codes.
Definition:
- An alteration to the facility is defined as any change to the physical facility.
Policy
A Facility Alteration Request is required for any of the following changes to any and all facilities under the authority of L.E.I.S.D. Planned facility alterations requiring L.E.I.S.D. approval generally include, but are not limited to the following:
- All minor construction: changes in facilities configuration; fabrication, modification, removal, or installation of doors, walls, ceilings, hardware and equipment; fixed interior signage; erection, relocation, or removal of partitions, doors, and windows; and changes in type of finishes (this includes painting) and flooring materials.
- Alteration or penetration of corridors, ceilings, or roofs.
- Certain alterations of walls, furniture, equipment items, bookshelves, casework that may potentially impede required egress, fire safety systems, and / or relocation and access to existing electrical and communications outlets.
- Exterior changes to the building and all exterior signage.
- Any site or grounds improvements, such as additions or changes to roadways, sidewalks and pavement installation.
Facility Alteration Requests
- A Facility Alteration Request Form must be completed and submitted to Operational Services.
- Place a work order
Please click on the link below to print the form.
Facility Regulations
Little Elm Independent School District Facilities-Building-Grounds Usage Regulations (Updated August 24, 2020)
SECTION I: General Conditions and Regulations
Purpose of District Facilities – District buildings, grounds and equipment are financed and maintained for the sole purpose of promoting the education of the enrolled students of the Little Elm Independent School District (“L.E.I.S.D.” or the “District”). Any other purposes for which District facilities, grounds and properties are used shall be subordinate to and shall not interfere with the program of District activities authorized by District administration and/or policies.
District facilities normally available for use include auditoriums, cafeterias, and athletic facilities. Any use of District facilities must comply with Board Policies, including but not limited to Board Policies GKA and GKD. All fees for use of the facilities will be set by the Superintendent’s designee and approved by the Board of Trustees. Little Elm I.S.D. reserves the right not to allow use of District facilities at any time during the year, including but not limited to dates before the second Monday in September of each year to allow staff the opportunity to set campus schedules.
Permissible Users of School Facilities – Use of District facilities shall be limited to school related activities, higher education programs, other school districts, and certain activities held by groups or organizations located within the boundaries of the District unless approved in advance by the Superintendent or designee. Users of the District facilities shall provide the name of the adult responsible for oversight of the event and who shall be responsible for the supervision and orderly behavior of the participants. Any organization shall be required to submit an official roster of members and/or attendees. Background checks will be conducted for all adults (age 18 and above) working with youth in District facilities. Any non-school use of District facilities and restricted grounds shall be considered only upon completion and approval of an on-line Facility Request Form.
Facility Request Form and Grounds for Termination of Facility Usage – Facility usage is a privilege. All groups requesting use of District facilities shall follow the Rental Procedures outlined in below in SECTION II. Any misrepresentation by an organization or individual, abuse of property, and/or non-payment by the organization or individual representing the organization may result in immediate termination of the use of the facility, including immediately vacating the premises and denial of requests for future use. The request for use of District’s buildings, grounds or equipment shall clearly identify the nature of the activity and the organization. All groups shall file an online facility request for the use of a facility. (See Campus Contact List)
Right of Cancellation and Conflicts with School Activities – The District shall have first priority on facility use and may unilaterally cancel any agreement for the use of any District facility by giving notice twenty-four hours prior to a requested use period if the District determines that it must use the District facility for a function directly related to the operation of the District or if the facility must be closed for health or safety reasons. This twenty-four- hour notice may be waived by the District in the event of an emergency.
Movement of Furniture and Equipment and Custodial Services – The group shall not alter District facilities or grounds without prior written approval from the District’s Operational Services Department, or the Superintendent’s designee. The District shall have a custodian or another designated employee in the building throughout the time the facility is in use. This person shall be responsible for opening and closing the facility but shall not be responsible for supervising the group or organization using the facility or their activities.
Payments – Fees in connection with use of school district facilities shall be paid to the Little Elm Independent School District and shall be sent to PO Box 6000, Little Elm, Texas 75068. The fee shall be paid in full seven (7) days prior to the scheduled event. Payment directly to an L.E.I.S.D. employee is not allowed and will not be deemed payment to the District for the use of District facilities. Organizations using District facilities will pay no honorarium and will not “tip” the custodian or other designated District employee.
Compliance with State and Federal Laws – No District facilities or grounds shall be used by any group or individual who is not in compliance with the requirements of all applicable Federal or State statutes, regulations, and/or rules prohibiting discrimination on the basis of race, religion, color, sex, national origin, physical or mental disability, age or other classification as applicable. District facilities may not be used for programs or activities tending to incite a breach of the peace, that contain obscenity, that advocate the overthrow of the governments of the United States and/or the state of Texas by any other than constitutional means, or that would be destructive to District property. Groups shall comply with local fire code requirements by ensuring that walkways, entries, doors, passages, vestibules, corridors, stairways, and ramps are free of obstruction and are not used for any purpose that restricts access to or from the facility.
Damage to School Property – Groups using District facilities shall provide required supervision and guarantee orderly behavior. Groups are liable for all damages to the District’s facilities and shall repair the damage or reimburse the District for the damage at the discretion of the District. District officials shall be the sole judges of any damages done to District property.
Liability - The District shall have no liability for the actions of, or failure to act by, or with respect to any claim or cause of action that arises from the actions or omissions of the group or any officers, employees, invitees, agents, or assigns of the group, or with respect to the facility. The group shall be solely responsible for any claim or cause of action arising out of any act, omission, or failure to act by the group or its agents, officers, invitees, or assigns.
Indemnification of L.E.I.S.D. – THE INDIVIDUAL AND GROUP REQUESTING USE OF THE FACILITY AGREE TO DEFEND, INDEMNIFY AND HOLD HARMLESS THE LITTLE ELM INDEPENDENT SCHOOL DISTRICT, ITS ELECTED OFFICIALS AND EMPLOYEES, AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, COSTS, LEGAL FEES, INCLUDING ATTORNEY’S FEES, PROCEDURAL FINES, PENALTIES, AND EXPENSES FOR PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT THAT MAY ARISE OUT OF OR BE OCCASIONED BY THE BREACH OF ANY OF THE TERMS OR PROVISIONS OF THE FACILITY USE AGREEMENT, OR BY ANY NEGLIGENT ACT IN THE USE OF ANY DISTRICT FACILITY UNDER THE FACILITY USE AGREEMENT. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any person or entity.
Political Meetings – Except for regular or special public elections or for precinct, county, or senatorial district conventions, no political meetings of any kind are allowed at any time on District property.
Prohibited Items - Possession, use, sale, or consumption of alcoholic beverages, illegal drugs, and firearms, and the use of tobacco products or e-cigarettes on any District property are prohibited at all times. Any violations of this provision will result in termination of the agreement.
A. Alcoholic Beverages – The District prohibits the possession or use of alcoholic beverages by any person while on District premises or on other property under the jurisdiction of the District. (Tex. Educ. Code Sec. 38.007)
B. Intoxicants – The possession of any intoxicating beverage for consumption, sale or distribution while on the grounds or in a building of any school in the District or while entering or inside any enclosure, field, or stadium where any athletic event sponsored or participated in by a school is being held constitutes a Class C misdemeanor. (Tex. Educ. Code Sec. 37.122)
C. Illegal Drugs – The District is a drug-free zone. The punishment is enhanced for offenses under the Texas Controlled Substances Act if the offense was committed: 1. In, on, or within 1,000 feet of any real property that is owned, rented, or leased to a school district or a playground; or 2. On a school bus. (Tex. Health and Safety Code Sec. 481.134)
D. Firearms/Weapons – The District prohibits the unlawful use, possession, or display of any firearm, location-restricted knife, club, or prohibited weapon on all District property at all times. A person commits a third degree felony if the person knowingly, intentionally, or recklessly possesses or goes with a firearm, location- restricted knife, club, or prohibited weapon on school property. Intentional exhibition, use, or threat of exhibition or use of firearms on District property is a third degree felony or Class A misdemeanor. (Tex. Educ. Code Sec. 37.125)
E. Use of Tobacco Products – No smoking or use of smokeless tobacco (e-cigarette) products shall be permitted on District property. The use of tobacco products includes but is not limited to cigarettes, e-cigarettes, vaping, cigars, pipes, snuff, or chewing tobacco. (Tex. Educ. Code Sec. 38.006)
Insurance Requirements
Any group using school facilities will be required to provide an original Certificate of Insurance with Little Elm I.S.D. named as the Additional Insured/Certificate Holder.
The group shall be liable for all bodily injury and property damage occurring during the time the group is present and/or using the District premises. Any damage to a District facility shall be repaired or replaced within thirty (30) days from the date of said damage. If the group does not make repairs within such time, the District will have the right to make any such repairs and bill the group for the costs of the repairs.
The group shall be required to maintain the following minimum limits of liability insurance while occupying the District premises
- $2,000,000 Bodily injury and property damage
- $1,000,000 Products and completed operations
- $50,000 Fire legal liability
- $10,000 Medical payment
- $ 2,000,000 Commercial automobile liability
- $ 1,000,000 Workers Compensation Insurance
Insurance policies shall list the Little Elm Independent School District as an additional insured and shall be written by an insurance company rated “A” or better from AM Best Company. Certificates of Insurance shall be submitted prior to occupying the premises. The superintendent has the authority to waive the insurance requirement.
SECTION II: Rental Procedures
Use of a District building or facility will be confirmed prior to the event with written authorization from the school principal or the facility administrator.
A. Requestor must complete and file the necessary online L.E.I.S.D. Facility Request 30 days prior to the event before the District can make a firm determination on the required fees, insurance requirements, availability of facilities, and other requirements that must be met.
B. Any special set-up, equipment, or arrangements must be submitted before the request is issued and shall be listed on the online Facility Request Form.
C, All activities must be under competent, adult supervision furnished by the organization. This supervisor will be responsible for restricting the group’s access to only the specifically requested area and for protecting the facilities and its contents from abuse by the group’s participants and anyone entering the facility.
D. The District’s building representative on duty during the use of the facility will be responsible for the operation of the facilities but shall not be responsible for supervising the organization’s group or activities.
E. Groups or organizations shall not be allowed to sub-lease or assign their rights to use District facilities.
SECTION III: District Athletic Facilities
L.E.I.S.D. athletic facilities were constructed primarily for use by L.E.I.S.D. athletic teams and other L.E.I.S.D. extracurricular teams and individuals. Special arrangements must be made for uses of a different nature.
Gymnasiums -
A. Only regular athletic rubber-soled shoes may be worn on the gymnasium floors.
B. The rental does not include the use of concession stands, dressing rooms, mats, or other equipment in the gymnasium area. If dressing rooms, concession areas, etc. are needed, special arrangements must be made through the District’s athletic office.
District Stadiums -
1. Lobo Stadium usage is restricted to competition only. Lobo Stadium will be available for UIL competition rental only with the approval of the District’s Athletic Department.
SECTION IV: School Grounds and Special Use Facilities
Elementary School Grounds - The outdoor facilities at each elementary campus are available during non-school hours to all groups, free of charge, on a first-come, first-served basis.
Tennis Courts - All District tennis courts are available for recreational use only when not needed by the District, on a first-come, first-served basis. These facilities shall be used only for their intended purpose. Rollerblades, skates, motorbikes, bicycles, or other sports and activities are not allowed.
Running Tracks - Walker and Strike Middle School tracks and the track at the practice field at Little Elm High School are available for recreational use only when not needed by the District, on a first-come, first-served basis. This area should be used only for its intended purpose. Rollerblades, skates, motorbikes, bicycles, or other sports and activities are not allowed.
Requests for Rental Extensions by Specific Groups - School Board approval shall be required for all long-term rental for higher education institutions to provide college-level courses to the District’s employees and students; other school districts; non-school-affiliated, youth-oriented, non-profit organizations; and governmental entities.
Parking Lots - Parking lots shall not be rented. They may only be used for school-sponsored activities or in accordance with the local municipal joint use agreements.
Vacant Land Owned by Little Elm I.S.D. - Is not available for rent or use and not available for any group/ organizations (except for existing written agreement(s)).
Weather Conditions – A District representative will contact the organization if the athletic fields will not be available due to weather conditions.
Elections: Facilities as Polling Places - The District shall make its buildings available for use as polling places in any election that covers the territory in which the buildings are located. If more than one authority requests the use of the buildings for the same day and simultaneous use is impractical, the District shall determine which authority may use the building. Election Code 43.031. No charge, including a charge for personnel, utilities, or other expenses incurred before or after regular business hours, shall be made for the use of a District building for a polling place if the day of the election is a day on which the building is normally open. If the day of an election is a day on which the building is not normally open, a charge may be made based on the fee schedule. Election Code 43.033(a).
Political Party Conventions - The District shall not assess a charge for the use of a school building for a precinct, county, or senatorial district convention, reimbursement for the actual expenses resulting from the use of the building for the convention. The District shall provide an itemized statement of expenses to the reimbursing authority. Election Code 174.0631
Kitchen Use - The rental of a kitchen will require a child nutrition employee. Additional food service employees may be required by the District depending on the size of the group, amount of preparation to be completed, and the length of time for the facilities to be used. The child nutrition employee is to supervise and make sure all equipment is being used properly. The child nutrition employee will be responsible to open and close the kitchen facility. Compliance with federal, state, and city health laws is mandatory. Supplies, food, or equipment cannot be moved into the kitchen facility until after the closing time (3:00 p.m.) on the date of the use of the facility. The organization will be billed for the overtime rate of the child nutrition employee(s).
Use of Equipment (Chairs, Tables, Platforms, Pianos, etc. - The District may impose an additional charge for moving equipment or setting up tables, chairs, or platforms. The District does not and will not alter facilities for the purpose of rental.
SECTION V: Summer and Holiday Use of Facilities
During summer and holidays (including weekends), Little Elm I.S.D. does not allow any outside organization to rent or use District Facilities. The holidays are as follows:
o Week of Thanksgiving
o Winter Break
o Spring Break
o Summer (starts the day after school is released and ends the first day of school for the following school year)
Only organizations with long term rental/contractual lease agreements will be allowed to use District facilities during the summer or holidays upon approval from the Superintendent or designee.
SECTION VI: Church Usage
A. A church seeking to use District facilities will have a one-year contract (“Contract”). The terms and conditions of the Contract shall be negotiated by and between the Superintendent, or designee, and the Church.
B. Only selected facilities within the District can be utilized for this purpose.
C. Churches do not have access to classrooms, libraries, music rooms, choir rooms, offices, etc. and may not move or use furniture/equipment from said locations.
D. A District Custodian must open and close the building and will be present during the facility usage.
SECTION VII: Classification of Groups
Rental fees for the use of District facilities shall be based on the following user/activity classifications.
Little Elm I.S.D. Facilities (Excludes Lobo Stadium):
o CLASSIFICATION A – Youth Sports, District support groups, booster clubs and
Service Leagues
o CLASSIFICATION B – Scouting Youth Organizations
- B1 is the cost per hour for Mon. – Fri Den, Pack or Leader meetings
- B2 is the cost per hour for Mon. – Sat. Derby, Banquets, or multiple pack events.
o CLASSIFICATION C – Churches, HOA, Civic, Educational, Corporate Sponsors
o CLASSIFICATION D – Dance Studios, Businesses, Community Theater, Fitness Training
o CLASSIFICATION E – Semi-pro / Pro Sports Teams, non-L.E.I.S.D. club teams
Lobo Stadium:
o CLASSIFICATION I – District based, non-profit groups and activities serving youth
and community that serve school or District purposes.
o CLASSIFICATION II – Non-profit, non-district-based Texas ISD educational
institutions that serve school or District purposes.
o CLASSIFICATION III – Non-profit, non-district based educational institutions,
community groups and activities.
o CLASSIFICATION IV – For-profit / commercial groups
The specified District facilities shall be available for rental in priority order of the Classification of Groups and fees established by the District.
Note: Certain groups may be allowed to use or rent District facilities without paying a rental fee. These groups shall be classified as Non-Paying groups and shall not sub-lease the Districts’ facilities. Groups can be classified as “non-paying” at the discretion of the superintendent or designee.
Little Elm I.S.D. Campus Hours (unavailable for use):
High School Monday – Friday 7:20am – 2:55pm
Elementary Campuses Monday -- Friday 8:05am – 3:40pm
Middle School Campuses Monday -- Friday 8:55am – 4:30pm
SECTION VIII: Facility Services Costs
Refer to Fee Schedules
| Location | PER HOUR RATES | ||||
| Classification A | Classification B | Classifcation C | Classification D | Classifcation E | |
| Black Box Theater - LEHS | |||||
| Stage Lighting | $200.00 | $200.00 | $200.00 | ||
| A/V System | $50.00 | $50.00 | $50.00 | ||
| Auditorium at Little Elm HS | $72.00 | $92.00 | $102.00 | ||
| Auditorium at Little Elm HS (with stage lights) | $122.00 | $142.00 | $152.00 | ||
| Cafeteria-Elementary | $22.00 | B1 | B2 | $50.00 | $60.00 |
| $5.00 | $20.00 | ||||
| Cafeteria - Middle School | $32.00 | $10.00 | $20.00 | $60.00 | $70.00 |
| Cafeteria - High School | $70.00 | $80.00 | |||
| Gym - Elementary | $22.00 | $50.00 | $60.00 | $60.00 | |
| Gym (Comp)-Middle School | $32.00 | $60.00 | $70.00 | $70.00 | |
| Gym (Aux)-Middle School | $22.00 | $50.00 | $60.00 | $60.00 | |
| Gym (Comp)-High School | $102.00 | ||||
| Gym (Aux)-High School | $32.00 | $70.00 | $70.00 | ||
| Zellars PD1 | $50.00 | $20.00 | $75.00 | $100.00 | |
| Zellars PD2 | $75.00 | $30.00 | $125.00 | $150.00 | |
| Zellars PD3 | $75.00 | $30.00 | $125.00 | $150.00 | |
| Operations Training Room | $75.00 | $30.00 | $125.00 | $150.00 | |
| Lobo Stadium - Field | (see Lobo Stadium Fee Schedule) | ||||
| Stadium - Field w/ lights | (see Lobo Stadium Fee Schedule) | ||||
| Stadium - Track | $32.00 | $50.00 | $60.00 | $130.00 | |
| Stadium - Track w/ lights | $52.00 | $70.00 | $80.00 | $150.00 | |
| Stadium - MS | $32.00 | $50.00 | $60.00 | $130.00 | |
| Stadium - MS w/ lights | $52.00 | $70.00 | $80.00 | $150.00 | |
| Campus Event Staffing (Per hour / Per person) | Classification A - Youth Sports, District support groups, booster clubs and Service Leagues Classification B - Scouting Youth Orgizations * B1 is the cost per hour for Mon-Fri Den Pack or Leader Meetings * B2 is the cost per hour for Mon-Sat Derby, Banquests or mult. events Classification C - Churches, HOA, Civic, Educational, Corporate Sponsers Classification D - Dance Studios, Bussinesses, Comm.Theater, Fitness Classification E - Semi-pro/Pro Sports Teams, non-LEISD club teams | ||||
| Custodial | $25.65 (2 hour minimum) | ||||
| Student Nutrition | $25.00 | ||||
| Security | $45.00 (2 hour minimum) | ||||
| Facility Monitor / A-V tech. | $25.00 (4 hour minimum) | ||||
| Gym Monitor | $15.00 | ||||
| Athletic Scorekeeper | $18.00 | ||||
| Athletic Field Supervisor | $30.00 | ||||
| * Minimum 2 hour rental for all events | |||||
| * Open fields at elementary campuse are secured from 8:00am - 5:30pm Monday-Friday, and are available on a first-come, first served basis after hours-and on weekends |
| Lobo Stadium Rental | Classification I | Classification II | Classification III | Classification IV | |||
| Includes use of locker rooms, press box, ticket booth and athletic field | 1st 4 hours | Add'l Hours | 1st 4 hours | Add'l Hours | 1st 4 hours | Add'l hours | |
| $5,000.00 | $1,500.00 | $5,000 (plus 20% of the gross gate schools) | $5,000.00 | $2,000.00 | $5,000.00 | $2,500.00 | |
| Video Board | $1,000.00 | $250.00 | Included | $1,000.00 | $250.00 | $1,000.00 | $250.00 |
| Lobo Stadium Staffing (Per hour / Per person) | |||||||
| Custodial | $25.65 | ||||||
| Security Staff | $45.00 (2 hour minimum) | ||||||
| Supervisory Staff | $35.00 | ||||||
| HVAC technicians | $50.00 | ||||||
| Electricians | $50.00 | ||||||
| Athletic Field Supervisor | $30.00 | ||||||
| Technical Support | $25.00 | ||||||
| Game Manager | $50.00 | ||||||
| Ticket Sellers | $25.00 | ||||||
| Ticket Takers | $25.00 | ||||||
| Classification I | |||||||
| District based, non-profit groups and activities serving yout and | |||||||
| community that serve school or District purposes. | |||||||
| Classification II | |||||||
| Non-profit, non-district based Texas ISD educational institutions | |||||||
| that serve school or District purposes. | |||||||
| Classification III | |||||||
| Non-profit, non-district based educational institiutions, community | |||||||
| groups and activities. | |||||||
| Classification IV | |||||||
| For-profit / commercial groups | |||||||
Facility Request
Heating, Ventilation and Air Conditioning (H.V.A.C.)
Energy Management Controls System EMS (Building Automation System)
The Energy Management System (EMS) controls the district's air conditioning and heating systems. The EMS allows the district to start and stop the HVAC systems through time scheduling.
HVAC Set Point Adjustments
HVAC Set Point Adjustments have been established to maintain the comfort level of occupants while managing the buildings energy consumption.
The approved setpoints are as follows:
- Cooling Occupied Set Points: 71°F to 75°F
- Cooling Unoccupied / After Hours Set Point 80°F
- Heating Occupied Set Points: 67°F - 71° F
- Heating Unoccupied / After Hours Set Point: 60°F
Thermostat Information
- Thermostats have a two point adjustment from the set point.
- The adjustment may be two degrees up or two degrees down from the set point.
- Example: Set point is 73°F - 2°F = 71°F
- Thermostats have the capability to override the system for 1 hour after hours.
Types of Thermostats with Information
Click on name to view
Vehicle Request Procedures
Procedures For Requesting, Receiving And Returning A District Vehicle Or Mini-Bus
1. All personnel requesting to drive must have a Department of Motor Vehicle form on file with The Personnel Department. (See Administration) Motor Vehicle forms may take up to two months to get back from the Department of Motor Vehicles.
2. Little Elm I.S.D. insurance card is in the glove box in the vehicle book.
3. To request a vehicle go to Trip Direct in SchoolDude at https://login.myschoolbuilding.com/msb?
4. All requests must be filled out in full and received by the Operational Services Office no less than ten business days prior to the date requested or transportation may not be available. Fill out one transportation form for each vehicle for the trip.
5. Information on disapproval will be sent to you by e-mail. Approval information is in TripDirect. Hours of Operation, for key pick up 8:00 A.M. until 3:30 P.M. Monday-Friday. (School Days Only) Operational Services Office is located at 4415 East Dickson Lane, Little Elm, TX 75068. Telephone number is 972.947.9456
6. A Vehicle Condition Report (V.C.R.) is provided when you pick up the keys. The V.C.R. must be filled out before and after your trip. Please pick up your keys on the school day before your trip.
7. Vehicle pick up is at 4415 East Dickson Lane, Little Elm, TX 75068. District vehicles are for district use only.
Under no circumstances are vehicles to be taken home and kept overnight.
8. Drivers are responsible to ensure that students wear safety restraints while the vehicle is in motion.
9. For out of town trips gas cards are available at the Administration Office.
Returning The Vehicle To Operational Services Gated Area
10. Return the keys and vehicles to 4415 East Dickson Lane, Little Elm, TX 75068. For your convenience a black mailbox is located in front of the office. In this mailbox, drivers are to put the keys and paperwork.
11. Driver is responsible for throwing away all trash and debris.
12. When leaving the facility you must lock the gate after 6:00 P.M. and when school is not in session.
Vehicle Request
Request a Vehicle
Click the direct link http://www.myschoolbuilding.com.
L.E.I.S.D. Personnel User Guide
http://help.dudesolutions.com/Content/Documentation/Facility%20Usage/TripDirect/TripDirect.htm
Specify you are with LEISD
Enter Little Elm ISD's organization account number (1855256064).Click "Submit Organization"
Identify Yourself
Enter your email address. (Note: MaintenanceDirect uses your email address to identify you in the system)
Click "Submit"
If you are a first time user
Enter your first and last name
Click "Submit"
Indicate Trip Request
The Request page will default to a Maintenance Request. Select the Trip Request Tab.
Booked By
These fields will already be filled in with your contact information according to how it was entered upon registration.
Booking Details
Enter the details for your trip.
Transportation Type
Select the type of transportation you are requesting.
Contact & Attendees
Specify a Trip Contact person. Enter any faculty or adults that will be supervising the trip, as well as the number of students attending. Boxes without the check mark are optional.
Submitting
Enter any additional notes you may have about the trip. This is where you can make note of any special needs or requirements for the trip. Be sure to include wheelchair accessibility if it is required.Enter the Submittal Password. (Submittal Password=password).Click Submit at the bottom of the form to submit your request.
After You Submit
You will receive an email when your request has been received, as well as an email when your request has been completed or has been denied.
Reviewing your Requests
You can review any requests that you have entered into the system. Click on the 'My Requests' tab.You will be able to see when you request has been approved, declined, etc. You are also able to print out a listing of your requests by clicking the print icon.
Request a Work Order
Click the direct link http://www.myschoolbuilding.com.
Click here for printable instructions.
Click here to watch an instructional video.
L.E.I.S.D. Personnel User Guide http://help.dudesolutions.com/Content/Documentation/Maintenance/MaintenanceDirect/MaintenanceDirect.htm
Note: Please enter only one issue per work order.
Technology Dept. will submit work orders for technology.
Specify you are with LEISD
Enter Little Elm ISD's organization account number (1855256064).
Click "Submit Organization"
Identify Yourself
Enter your email address. (Note: MaintenanceDirect uses your email address to identify you in the system)
Click "Submit"
If you are a first time user
Enter your first and last name
Click "Submit"
You and Your Location
The Step 1 fields will already be filled in with your contact information according to how it was entered upon registration.
Click on the drop down arrow and highlight the Location where the work needs to be done. Do the same for Building (if available) and Area. Also, be sure to type in the area description or room number in the Area/Room Number field.
The Problem
Select the Problem Type that best describes the request/issue you are reporting.
Enter a Description of the problem.
Time, Purpose & Attachments
Time Available for Maintenance: Type in the best time for a technician to come by.
Purpose: Click on the drop down box and select a Purpose Code that best describes why this work is needed.Attachment: Click the Attach New File link to attach a photo or document detailing the issue.
Submitting
Enter the Submittal Password. (Submittal Password=password).
Click Submit at the bottom of the form to submit your request.
After You Submit
You will receive an email when your request has been received, as well as an email when your request has been completed or has been denied.
Reviewing your Requests
You can review any requests that you have entered into the system. Click on the 'My Requests' tab.You will be able to see when you request has been approved, declined, etc. You are also able to print out a listing of your requests by clicking the print icon.